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NCCEAPA-NED Working Papers – Secretary

It is the responsibility of the Secretary to maintain accurate records of the association to include official minutes of all meetings; resolutions adopted by the NED membership; Honorary & retired membership; rotation schedules as they affect the district; and pertinent correspondence. 

Routine tasks may include, but are not limited to: 

Minutes 

  • Prepare minutes from notes/recordings 
  • Forward minutes prior to posting to Executive Board for review 
  • Forward minutes to webmaster for posting once corrections are made 

Correspondence 

  • Prepare correspondence as needed

In the Secretary’s Working Notebook 

  • Annual Calendar (if available)
  • District Executive Board: list of current year officers and representatives 
  • District Committees: list of current year committees 
  • Minutes: Copies of current year minutes and any minutes from last year to be approved at upcoming meetings 
  • Budget/Financial: copies of current year financial budget and reports, including any proposed budgets not yet approved 
  • Sponsors (if hosting state meeting): list of sponsors including history of sponsorship and copies of correspondence 
  • Officer Duties: responsibility listing of each officer position 
  • Rotation Schedule: rotation lists for scholarship and district meeting locations
  • Handbook: updated copy of NCCEAPA handbook 
  • Awards Criteria: listing of award opportunities and criteria for each 
  • Honorary Members: chronological listing of honorary members, honorary membership application, and NCCEAPA brochure 

Archive 

  • Minutes from all meetings including committee reports, financial reports, and other pertinent information 
  • Correspondence: copies of all non-confidential correspondence that documents discussions and decisions affecting the association