It is the responsibility of the Secretary to maintain accurate records of the association to include official minutes of all meetings; resolutions adopted by the NED membership; Honorary & retired membership; rotation schedules as they affect the district; and pertinent correspondence. 

Routine tasks may include, but are not limited to: 

• Prepare minutes from notes/recordings 
• Forward minutes prior to posting to Executive Board for review 
• Forward minutes to webmaster for posting once corrections are made 

• Prepare correspondence as needed

• Annual Calendar (if available)
• District Executive Board: list of current year officers and representatives 
• District Committees: list of current year committees 
• Minutes: Copies of current year minutes and any minutes from last year to be approved at upcoming meetings 
• Budget/Financial: copies of current year financial budget and reports, including any proposed budgets not yet approved 
• Sponsors (if hosting state meeting): list of sponsors including history of sponsorship and copies of correspondence 
• Officer Duties: responsibility listing of each officer position 
• Rotation Schedule: rotation lists for scholarship and district meeting locations
• Handbook: updated copy of NCCEAPA handbook 
• Awards Criteria: listing of award opportunities and criteria for each 
• Honorary Members: chronological listing of honorary members, honorary membership application, and NCCEAPA brochure 

• Minutes from all meetings including committee reports, financial reports, and other pertinent information 
• Correspondence: copies of all non-confidential correspondence that documents discussions and decisions affecting the association